FWS Hiring Process

For the successful hire of a new Federal Work Study student, please follow these steps:

1. Create a Hire-A-Niner account | Log in as an employer, not faculty/staff
2. Post position to Hire-A-Niner | All postings require a job description and salary. View sample templates here. Please allow up to 2 business days for your posting to be approved.
3. Review applicants & interview students
4. Make offer of employment to student
5. Ensure student completes these steps
   • Returning student employees – Hiring manager needs to do the following:
     • Confirm that the student is eligible for FWS by asking the student to share their eligibility email confirmation from the Office of Financial Aid.
     • Create and submit the FWS EPAF at least 2 weeks prior to the student’s start date.  View EPAF Instruction Manual
     • Once the EPAF is approved by HR, the student’s timesheet will become available.
   • New student employees
     • Students need to:
       • Accept FWS in Banner Self Service.
       • Complete online orientation via Canvas.
       • As a new hire, you must complete the steps listed here before you begin working.
     • Hiring Manager needs to:
       • Confirm that the student is eligible for hire and has FWS funding. Ask the student to share their eligibility email confirmation from the Office of Financial Aid, and their electronic I-9 verification card.
       • Create and submit the FWS EPAF at least 2 weeks prior to the student’s start date.  View EPAF Instruction Manual
     • Once the EPAF is approved by HR, the student’s timesheet will become available.
6. Student begins working and keeps track of hours in Web Time Entry.