FWS Hiring Process

For the successful hire of a new Federal Work Study student, please follow these steps:

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1. Create a Hire-A-Niner account | Log in as an employer, not faculty/staff

2. Post position to Hire-A-Niner | All postings require a job description and salary. View sample templates here. Please allow up to 2 business days for your posting to be approved.

3. Review applicants & interview students

4. Make offer of employment to student

5. Ensure student completes these steps

• Returning student employees - Hiring manager needs to do the following:
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  1. Confirm that the student is eligible for FWS by asking the student to share their eligibility email confirmation from the Office of Financial Aid.  
      
  2. Create and submit the FWS EPAF at least 2 weeks prior to the student's start date.  View EPAF Instruction Manual
      
  • Once the EPAF is approved by HR, the student's timesheet will become available.
    
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• New student employees 
   
  • Students need to:
     
  1. Accept FWS in Banner Self Service.
      
  2. Complete online orientation via Canvas.
      
  3. As a new hire, you must complete the steps listed here before you begin working.

 

• Hiring Manager needs to:
   

1. Confirm that the student is eligible for hire and has FWS funding. Ask the student to share their eligibility email confirmation from the Office of Financial Aid, and their electronic I-9 verification card.
    
2. Create and submit the FWS EPAF at least 2 weeks prior to the student's start date.  View EPAF Instruction Manual

• Once the EPAF is approved by HR, the student's timesheet will become available.

 

6. Student begins working and keeps track of hours in Web Time Entry.