FWS Hiring Process
For the successful hire of a new Federal Work Study student, please follow these steps:
- Create a Hire-A-Niner account | Log in as an employer, not faculty/staff
- Post position to Hire-A-Niner | All postings require a job description and salary. View sample templates here. Please allow up to 2 business days for your posting to be approved.
- Review applicants & interview students
- Make offer of employment to student
- Ensure student completes these steps
- Returning student employees – Hiring manager needs to do the following:
- Confirm that the student is eligible for FWS by asking the student to share their eligibility email confirmation from the Office of Financial Aid.
- NEW – you can check eligibility through the Experience Portal
- Create and submit the FWS EPAF via NinerWorks at least 2 weeks prior to the student’s start date.
- Once the EPAF is approved by HR, the student’s timesheet will become available.
- Confirm that the student is eligible for FWS by asking the student to share their eligibility email confirmation from the Office of Financial Aid.
- New student employees
- Students need to:
- Accept FWS in Banner Self Service.
- Complete online orientation via Canvas.
- As a new hire, you must complete the steps listed here before you begin working.
- Hiring Manager needs to:
- Confirm that the student is eligible for hire and has FWS funding. Ask the student to share their eligibility email confirmation from the Office of Financial Aid, and their electronic I-9 verification card.
- NEW – you can check eligibility through the Experience Portal
- Create and submit the FWS EPAF in NinerWorks at least 2 weeks prior to the student’s start date.
- Once the EPAF is approved by HR, the student’s timesheet will become available.
- Students need to:
- Returning student employees – Hiring manager needs to do the following:
- Student begins working and keeps track of hours in Web Time Entry.